People decisions, beautifully organised.
Crewmark gives your leaders one place for annual reviews, probation, onboarding and hiring. Fair, configurable, and ready in days — not months.
- Pay-transparency report
- No accounts for employees
- Probation with signing by link
Fair by design
Your categories, your point scales, your reward rules. Everyone is scored the same way — and the median tells you how the team really did.
Only what you should see
Access follows your organisation chart. A team lead sees their team, a head of department sees every team below.
Less admin, more leading
Documents fill themselves in, tasks find the right person, and the dashboard shows only what needs you today.
Everything management needs around people
Your structure, exactly as your company works.
Build the hierarchy yourself — CEO, CTO, heads, team leads, everyone else, as deep as you need. Leaders automatically see everyone below them. Add extra access where you need it — view-only or with editing — and keep salaries visible only to the people who decide on bonuses.
Designed to be used every day
Help that writes and searches — and never judges people
The Help button opens Crewmark's help center and an assistant that answers from it, with its sources. It shows what is waiting for you, finds the right page and helps you word a text. Decisions about people stay with people.
What it does
- Answers how-to questions from the help center, with sources
- Finds the page you are looking for
- Summarises your open work
- Helps rephrase a text and drafts job ads
- Answers questions about your numbers in Analytics — from aggregates only
What it never does
- Rank or score candidates
- Suggest ratings, bonuses or probation outcomes
- Predict who will leave
- Infer emotions or sensitive personal data
Every draft is labelled as AI-generated. Your company can switch the assistant off, and without an AI provider it works as plain search.
What our AI does and does not doBuilt for sensitive data
Separated companies
Every company's data is isolated. Access checks run on every request.
Roles & permissions
Decide exactly which modules and settings each role may use.
Audit trail
Who created, locked, signed or voided a document — and when.
Tamper-evident documents
SHA-256 fingerprints prove that a signed PDF hasn't changed.
Management only
Only leaders and HR have accounts. Everyone else is simply a record.
Sessions you control
Removing someone's access or resetting a password signs them out everywhere.
Access log
Who viewed, downloaded, exported or changed salaries, reviews and other sensitive records — and about whom.
Data requests on the clock
Record a person's request and Crewmark shows the one-month deadline. The copy of their data comes as a single export.
Retention rules
Set how long each kind of data is kept, and preview what will be removed before anything goes.
Up and running in three steps
- 01
We set up your company
We create your company space and send an invitation to your admin.
- 02
Invite your leaders
Add your people and departments, then give managers access with the right role.
- 03
Make it yours
Configure review categories and rewards, probation templates and onboarding plans.
One price for the whole company
Every company pays the same, whatever the headcount — only your leaders, HR and admins use Crewmark, not every employee. So there is nothing to count and nothing to renegotiate when you grow.
excl. VAT
2 months free with annual billing: €1,290 a year
Everything is included
- Reviews, goals, 1:1s and development plans, probation, onboarding, offboarding, hiring and referrals, forms, surveys, safety at work, the pay-gap report, payroll exports and analytics
- Every person in your company, no seat counting
- External advisors, such as your accountant, are not counted
- Nine languages, light and dark, on any screen
- Fair-use file storage for documents
- Updates and support
All prices are per company and excl. VAT.
Up to 250 people
The flat price covers companies up to 250 employees. You can see how much of that you use in your settings. External advisors are not counted.
AI answers included
500 AI answers a month are included for the whole company — in the help panel and for questions in Analytics. When they are used up, help and Analytics carry on without AI until the next month. More are available as an add-on:
- +500 answers for €10 a month
- +1,500 answers for €25 a month
Larger than that?
Above 250 employees we agree a price with you. Tell us how many people you have and we will come back with a number.
Ask for a quoteQuestions, answered
Do employees need an account?
No. Crewmark is a portal for management. Leaders, HR and admins sign in; everyone else is managed as a record. They answer forms and surveys through personal secure links, and sign probation documents through a personal link sent to their own address. The same goes for 1:1s: agenda points, the summary and the development plan reach them through a link, and so do their referral links.
How much does it cost?
€129 per company per month, excl. VAT, with everything included, for companies up to 250 employees — no per-user maths. With annual billing it is €1,290 a year: 2 months free. 500 AI answers a month are included, and more are available as an add-on. Above 250 employees we agree a price with you.
Can we use our own review criteria and bonus rules?
Yes. Every review cycle has its own categories, point ranges, weights and reward rules. Next year's changes never rewrite last year's results.
Are the signatures legally binding?
Crewmark captures simple electronic signatures. Each person signs as themselves — in the portal when they have an account, through their own personal link when they do not — and the record shows how each signature was made, with the time, the IP address and a fingerprint of the document. Qualified electronic signatures (eIDAS) are planned.
Which languages are supported?
English, German, Spanish, French, Italian, Dutch, Polish, Portuguese and Slovenian — every user picks their own language, and it follows them to every device.
Does Crewmark do payroll, time tracking or leave?
No, and that is deliberate. Crewmark covers reviews, goals, 1:1s and development plans, probation, onboarding, offboarding, the org chart, pay history and the pay-gap report, recruitment and referrals, surveys, safety at work and analytics. It keeps pay history and pay bands and hands changes to your payroll system as a file, but it does not run payroll, track working hours or manage leave — and it is not the statutory employee register.
Does Crewmark file reports or give legal advice?
No. Crewmark helps you prepare and keeps the record: the pay-gap figures, the evidence list for an inspection, the drafts around a probation. It does not file a report with any authority, serve a notice or report an injury, and what it prepares is a draft for you to check. What it says about the law is information, not legal advice, and national rules may differ.
Does the AI make decisions about people?
No. The assistant answers questions about Crewmark, finds pages, summarises your open work and helps with wording. It refuses to rank candidates, suggest ratings or predict who will leave. In Analytics it answers questions about numbers for groups, never about a named person. The page “What our AI does and does not do”, linked in the footer, has the details.
Does our accountant or outside advisor count toward the 250 employees?
No. Add them as an external advisor: they are not counted toward your plan, do not appear in the org chart or the headcount, and see only what the role you give them allows — payroll exports and nothing else, for example. Someone who works for several companies can link their accounts and switch between them, always in one company at a time.
Can we sign in with Google or Microsoft?
Crewmark supports it, and each company decides whether to switch it on. People who already have portal access can then sign in with their work account at Google or Microsoft — signing in this way never creates an account. A company can require single sign-on; one admin keeps a password for the day the provider is down.
Can we try it first?
Of course. Book a demo and we'll walk you through Crewmark with realistic sample data.
Ready for calmer people management?
Tell us a little about your company and we'll show you Crewmark with your own review criteria.
or write to hello@crewmark.eu